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Administrative Assistant Job

Date: 14-Oct-2017

Location: Markham, ON, CA

Company: Golder Associates

Administrative Assistant

Location: CA-ON-Markham
Posted Date: 1 month ago
Job ID: 2017-13327
Area of Interest: EN - Operations Support
Job Type: Contract
# of Positions: 1
Education (Minimum): College Diploma
Experience (Years): 2

Job Responsibilities

Golder Associates is seeking an Office Assistant to provide general office support on a contract basis, to join its dynamic team located in Markham. As a key member of the team, you will utilize your exceptional administrative and organizational skills to support this office. The Office Assistant will be involved in a broad range of activities, including:
* Answering phone, directing incoming calls and greeting clients;
* Maintaining and updating sign-in/out sheet, and electronic tracking;
* Ordering of taxi cabs as necessary;
* Processing of all incoming and outgoing couriers;
* Distributing mail;
* Assisting with preparation and maintenance of meeting room set-ups, including scheduling, ordering and set-up of catering, table and equipment, etc.;
* Ensuring kitchen is tidy, coffee machine stocked;
* Operate office equipment and troubleshooting;
* Word processing, data entry, scanning documents, uploading files and filing as required;
* Sending & receiving faxes, photocopying;
* Ordering internal business cards and other office supplies;
* Project material assembly and project research;
* Working on internal projects;
* Acquiring Insurance Certificates and other similar documents;
* Archiving projects;
* Typing and preparing project reports;
* General administration duties as assigned (letter preparation, memos, etc.); and
* Other duties as required.

Job Requirements

The ideal candidate will have a minimum of five years of directly related work experience coupled with a post secondary diploma in office administration (or related). Well developed communication skills and detail orientation are key to being successful in this position. In addition, the successful candidate will possess the following qualifications:
* Intermediate to Advanced skills in the MS Office Suite of products including, Word, Excel, PowerPoint, Access and Outlook. Intermediate Skills in Microsoft Project and Adobe Acrobat an asset;
* Knowledge and ability to operate standard office equipment such as personal computers, photocopiers, scanners, multi-line telephones, fax machines, and projectors, etc;
* Well developed organizational and time-management skills;
* Ability to exercise independent judgement and initiative. Able to solve problems by choosing solutions from several alternatives that are not necessarily governed by established procedures;
* Ability to work well and communicate with all levels of management, staff, outside clients and vendors using professional communication and interpersonal skills;
* Able to work with minimal instruction unless required due to new situations, methods, or procedures not clearly related to existing tasks and duties;
* Proven work ethic, self motivated and driven; and
* Proven ability to work in a fast paced, multi-dimensional role, within a highly demanding office environment.

Additional Information

At Golder Associates, we strive to be the most respected global group specializing in ground engineering and environmental services. Employee-owned since our formation in 1960, we have created a unique culture with pride in ownership, resulting in long-term organizational stability. Our professionals take the time to build an understanding of our clients’ needs and of the specific environments in which they operate. Golder has experienced steady growth in the number of people we employ and our technical capabilities. We now employ over 7,000 people who operate from more than 160 offices across Africa, Asia, Australia, Europe, North America and South America.

To join our team of leaders in ground engineering and environmental sciences go to and check out more career opportunities across Canada.

No phone calls please. We thank all the individuals who expressed interest.

Only those individuals who are selected for interviews will be contacted.

Apply Online - Golder's Canadian Job Opportunities

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